A post was made in the blog on July 3, 2015 announcing a Facebook page for the HOA. That same information was in our newsletter that went out in October. However, the HOA now has a new Board of Directors and new leadership for the Association. A former board member retains control of this Facebook page, www.facebook.com/VillagesofChisholmRidge, and this OLD page is no longer valid and DOES NOT in any way represent the Association or the HOA Board of Directors.
The July 3 post in this blog has been deleted, and we are working to take down the OLD Facebook page and create a new one that DOES officially represent the HOA and the HOA Board. We will keep everyone advised as things develop.
Thursday, December 17, 2015
Minutes, Quarterly Meeting Part 2, July 3, 2015
Minutes July 1, 2015, Part 2, Villages of Chisholm Ridge. Followup meeting on July3.
Since our Manager, Jennifer, did not make our July 1 meeting due to a date mix up, she met with Joe and Irene on her day off at 8:00 am on July 3. Barbara did not attend.
We discussed the financial reports which were not available at the July 1 meeting as Jennifer was not there. Below is the overall financial picture as of May 31, 2015:
Operating Account: $17,907.06. Reserve Account: $7,132.05. Residential Assessments Receivable:
$19,275.96. Net Income: $12,496.70. TOTAL OPERATING INCOME YTD = $30,768.79 vs $28,704.00 budget. TOTAL OPERATING EXPENSES YTD = $21,356.44 vs $25,857.00 budget. Our finances are in a healthy state.
We discussed delinquencies and some of the problem areas that Joe brought up on July 1. Jennifer had put one of those on a payment plan, and the Board (Irene and Joe) waived $166.95 in soft charges to help clear this one up. Jennifer has put another delinquent account on a payment plan and will reach out to 3 others in order to do the same thing. We also waived another $263.04 in charges to an account due to mistakes that were not the owner's fault. We seem to be making good progress on delinquencies.
Jennifer agreed to contact Sunspot on mowing the back area where the old fence was, fertilizing and weed control and trimming of trees/shrubs.
We discussed some recent Texas laws on payment plans and landscaping and also some of the problems we have with redefining acceptable garden borders and retroactively disapproving some that were originally there. We talked about the Annual Meeting Notice and determined that it should go out about a month in advance.
Finally, we drove the neighborhood and identified many locations where shrubs or low-hanging trees should be trimmed by Sunspot. Jennifer is to contact them with this information. This “drive around” also resulted in 16 new violations.
In all, this followup meeting took 2 hours. The meeting was adjourned.
Since our Manager, Jennifer, did not make our July 1 meeting due to a date mix up, she met with Joe and Irene on her day off at 8:00 am on July 3. Barbara did not attend.
We discussed the financial reports which were not available at the July 1 meeting as Jennifer was not there. Below is the overall financial picture as of May 31, 2015:
Operating Account: $17,907.06. Reserve Account: $7,132.05. Residential Assessments Receivable:
$19,275.96. Net Income: $12,496.70. TOTAL OPERATING INCOME YTD = $30,768.79 vs $28,704.00 budget. TOTAL OPERATING EXPENSES YTD = $21,356.44 vs $25,857.00 budget. Our finances are in a healthy state.
We discussed delinquencies and some of the problem areas that Joe brought up on July 1. Jennifer had put one of those on a payment plan, and the Board (Irene and Joe) waived $166.95 in soft charges to help clear this one up. Jennifer has put another delinquent account on a payment plan and will reach out to 3 others in order to do the same thing. We also waived another $263.04 in charges to an account due to mistakes that were not the owner's fault. We seem to be making good progress on delinquencies.
Jennifer agreed to contact Sunspot on mowing the back area where the old fence was, fertilizing and weed control and trimming of trees/shrubs.
We discussed some recent Texas laws on payment plans and landscaping and also some of the problems we have with redefining acceptable garden borders and retroactively disapproving some that were originally there. We talked about the Annual Meeting Notice and determined that it should go out about a month in advance.
Finally, we drove the neighborhood and identified many locations where shrubs or low-hanging trees should be trimmed by Sunspot. Jennifer is to contact them with this information. This “drive around” also resulted in 16 new violations.
In all, this followup meeting took 2 hours. The meeting was adjourned.
Minutes, Quarterly Meeting, July 1, 2015
Villages of Chisholm Ridge Board Meeting, July 1, 2015
Judy, Shari, DD, Elizabeth, Barbara, Joe and Irene attended. Jennifer was missing.
We approved the minutes for the meetings of 1-30-2015, April 6 and April 27.
We handed out financial summary information that was viewed by all at the meeting. However the more detailed reports that our Manager provides at our quarterly meetings were unavailable since our Manager, Jennifer could not get to the meeting for some reason.
The Minutes for all 2015's meetings were handed out.
Barbara is setting up a Face Book page under villagesofchisholmridge.
Barbara is contacting the State about a traffic light and other improvements on Blue Mound.
We had a general discussion about delinquencies, the current status and what further action needs to be taken.
Other topics of discussion were:
Setting up a “Night Out” community gathering on September 24
Joe will contact Sunspot about mowing in the back where the old fence was taken out, fertilizing, shrub trimming, etc.
We are going to look into the possibility of putting in a playground.
Irene is going to call Jennifer and meet with her on the property to show her how we want to handle the violations.
We agreed to waive the approval fee for motion-sensored outdoor lights. Barbara will update this in the blog.
Barbara brought up the work we did in April to consider changing management companies and the decision-making process. Barbara once again made her case that dropping PMG would have been a smart thing to do, that it wouldn't have been THAT much more expensive and that PMG did NOTHING. Joe briefly refuted her arguments, but this was by no means a complete treatment of the subject. We were not prepared to have this item on the agenda or to deal with it at this meeting.
We covered current projects/work: Fence repair (just completed), removal of debris from the creek and the message board.
It was suggested that it might be a good idea to put a lock on outside electrical boxes.
The next meeting, the Annual meeting, was set for Tuesday, September 1 at Judy's house, 7413 Cowhand, at 6:00pm.
The meeting was adjourned.
Judy, Shari, DD, Elizabeth, Barbara, Joe and Irene attended. Jennifer was missing.
We approved the minutes for the meetings of 1-30-2015, April 6 and April 27.
We handed out financial summary information that was viewed by all at the meeting. However the more detailed reports that our Manager provides at our quarterly meetings were unavailable since our Manager, Jennifer could not get to the meeting for some reason.
The Minutes for all 2015's meetings were handed out.
Barbara is setting up a Face Book page under villagesofchisholmridge.
Barbara is contacting the State about a traffic light and other improvements on Blue Mound.
We had a general discussion about delinquencies, the current status and what further action needs to be taken.
Other topics of discussion were:
Setting up a “Night Out” community gathering on September 24
Joe will contact Sunspot about mowing in the back where the old fence was taken out, fertilizing, shrub trimming, etc.
We are going to look into the possibility of putting in a playground.
Irene is going to call Jennifer and meet with her on the property to show her how we want to handle the violations.
We agreed to waive the approval fee for motion-sensored outdoor lights. Barbara will update this in the blog.
Barbara brought up the work we did in April to consider changing management companies and the decision-making process. Barbara once again made her case that dropping PMG would have been a smart thing to do, that it wouldn't have been THAT much more expensive and that PMG did NOTHING. Joe briefly refuted her arguments, but this was by no means a complete treatment of the subject. We were not prepared to have this item on the agenda or to deal with it at this meeting.
We covered current projects/work: Fence repair (just completed), removal of debris from the creek and the message board.
It was suggested that it might be a good idea to put a lock on outside electrical boxes.
The next meeting, the Annual meeting, was set for Tuesday, September 1 at Judy's house, 7413 Cowhand, at 6:00pm.
The meeting was adjourned.
Monday, December 7, 2015
Notes from the Open Meeting 09Sept2015
To All It May Concern:
We are extremely sorry for the delay in putting this out to the masses. We have had a leadership change with the board and are still ironing things out.
Notes of Open Meeting September 9, 2015
This was not an official HOA meeting. This was held to allow the community to express their concerns prior to the annual meeting and to satisfy the petition requesting a meeting. These are not official minutes. They are a summary of the items discussed by the homeowners. The meeting was recorded to document content and tone of the proceedings.
Meeting of homeowners at Barbara Sproat’s address 7:00pm Wednesday, Sept.9, 2015
Meeting was posted as a Special Meeting in the HOA message center on Grand Central.
Barbara Sproat, president, began by saying this was not a Special Meeting
but had been changed to an “open meeting”.
Discussion was brought up to explain the difference. A Special meeting must have a very specific agenda and nothing else can be brought up. An open meeting or town hall can discuss anything but cannot pass items or vote on items.
Barbara stated the number of board members that were allowed and encouraged members to apply.
A lengthy discussion of when the annual meeting of the board was to be held next year, 2016. Various members had specific dates of the month, dates of the week, and even specific time slots. Generally most came to the conclusion that they liked the 1st Tuesday of May. This information will be related to the board at the October 1 annual meeting. At that time the board could take it under advisement and vote to set a time or give that responsibility to the new board for 2016.
The next item (number 6) on Barbara’s agenda was the discussion of Sunspot landscape service.
A general discussion session went on for around one half hour. Different ones present went through each problem they had with their yard service by Sunspot. This ranged from not trimming hedges to blowing grass back on porches. The owner Peggy Meyer was the most unsatisfied about her service.
Everyone spoke of problems, suggestions, and ideas. Rajiv Ranjan lead the positive remarks for Sunspot stating the condition of the development landscape was quite good considering that there are a large number of renters who do not water their yards at all.
The care of the common ground that has been reclaimed behind Howling Coyote was discussed. A letter was brought up to be sent to Sunspot giving them a 30 day notice. This was discussed and dismissed in favor of a walk-through with board members and homeowners with the company to voice concerns.
Four landscape companies were presented with prices collected by Barbara. The people present thought that the HOA could not do any better by looking into these four suggestions.
Toward the end of the meeting, Barbara stated she did not want to do further board votes by email or on the phone and would only conduct business in person. She did not explain why.
Shari M. told Barbara that for full disclosure she believed it would be best to disclose relationships of people running for the board. Barbara confirmed that Spencer Meyer and Carol Meyer were her father and sister.
Meeting was concluded around 9:00pm. Everyone thanked Barbara for having us in her home.
Irene Norman
Secretary HOA
Homeowners present for “Open Meeting” on September 9, 2015
Rajiv Ranjan
7544 Lazy Spur
Mark Meyer
7409 Cowhand Court
Joe Thompson
7421 Howling Coyote
DeeDee Dunlap
7424 Howling Coyote
Irene Norman
7428 Howling Coyote
Shari Mardis
7449 Howling Coyote
Carol Meyer
7425 Lazy Spur
Spencer Meyer
7404 Lazy Spur
Peggy Meyer
7404 Lazy Spur
Barbara Sproat 7405 Cowhand
Thursday, November 12, 2015
HOA Board Meeting, November 23, 2015
The next Board Meeting for the Villages of Chisholm Ridge with our Manager, Jennifer Richardson, has been scheduled for November 23 at 7:00 pm at the home of Irene Norman, 7428 Howling Coyote Ln. Homeowners are encouraged to attend.
Tuesday, November 3, 2015
HOA Board Meeting, November 4, 2015
The next HOA board meeting for the Villages of Chisholm Ridge has been tentatively scheduled for November 4, 2015 at the home of Anita Wilson, 7568 Howling Coyote Ln. at 7:00 pm. This has not been confirmed and is subject to change. Homeowners are encouraged to attend.
Sunday, October 11, 2015
HOA Meeting Of The New Board, October 22, 2015
The new board for the Villages of Chisholm Ridge will meet on October 22 at 7:00 pm at Irene Norman's house, 7428 Howling Coyote Ln. All interested homeowners are invited to attend.
Wednesday, October 7, 2015
Minutes, Villages of Chisholm Ridge Homeowners Association 2014 Annual Meeting, December 17, 2014
Villages of Chisholm Ridge Homeowners Association
2014 Annual Meeting December 17, 2O14, Fort Worth, TX 76131
Minutes
The annual meeting was called to order by Selda Wright. There was a quorum present. Barbara Sproat made the motion to approve the last meeting's minutes. lrene Norman seconded the motion.
Barbara Sproat discussed the projects of the past year. These included the painting and repairing of the gazebo, the addition of a French drain for water rerouting on Grand Central, the clean-up of the creek area and sprinkler repair in the front area beyond the entrance by Sun Spot.
Susan Maxwell reported that the property behind (to the east and south that was up for sale. This led
to the discussion of whether the barb wire fence was legal and correctly placed on the property line.
There was also discussion of what could be done to ask for a traffic light at Grand Central and Blue
Mound. No formal action was taken.
Joe Thompson, treasurer, reported that the Operating Account was $13,850 and that the Reserve Account was $7,126 with Residential Assessments Receivable of $23,930. There was a foreclosure of $9,472 paid to the association. Joe requested simpler accounting reports to be submitted for clarity. Joe wanted to draw a financial comparison between 2013 and 2014 regarding the budget, collections, cash on hand and overall financial health saying that 2014 would be a better year than 2013. Selda reported that the association's operating finances were indeed very healthy compared to the previous year.
The recent action of brick border violation letters were reviewed by Barbara Sprout.
Sun Spot's responsibility on trimming bushes in front yards was reviewed. The subject of weeding was reviewed pointing out that while the HOA is responsible for weeding, it only can afford chemical
weeding. Beyond that any hand weeding is the responsibility of the homeowner. Joe Thompson
reported that other service companies were.being contacted for bids, but none so far had been found to be more reasonable and were in fact more expensive.
The meeting closed with a motion to allow motion lights to be installed on a one time bases with a
written request but no fee would be required during a three month period. Any lighting addition must be ok with neighbors. The meeting was adjourned.
lrene Norman
Secretary
2014 Annual Meeting December 17, 2O14, Fort Worth, TX 76131
Minutes
The annual meeting was called to order by Selda Wright. There was a quorum present. Barbara Sproat made the motion to approve the last meeting's minutes. lrene Norman seconded the motion.
Barbara Sproat discussed the projects of the past year. These included the painting and repairing of the gazebo, the addition of a French drain for water rerouting on Grand Central, the clean-up of the creek area and sprinkler repair in the front area beyond the entrance by Sun Spot.
Susan Maxwell reported that the property behind (to the east and south that was up for sale. This led
to the discussion of whether the barb wire fence was legal and correctly placed on the property line.
There was also discussion of what could be done to ask for a traffic light at Grand Central and Blue
Mound. No formal action was taken.
Joe Thompson, treasurer, reported that the Operating Account was $13,850 and that the Reserve Account was $7,126 with Residential Assessments Receivable of $23,930. There was a foreclosure of $9,472 paid to the association. Joe requested simpler accounting reports to be submitted for clarity. Joe wanted to draw a financial comparison between 2013 and 2014 regarding the budget, collections, cash on hand and overall financial health saying that 2014 would be a better year than 2013. Selda reported that the association's operating finances were indeed very healthy compared to the previous year.
The recent action of brick border violation letters were reviewed by Barbara Sprout.
Sun Spot's responsibility on trimming bushes in front yards was reviewed. The subject of weeding was reviewed pointing out that while the HOA is responsible for weeding, it only can afford chemical
weeding. Beyond that any hand weeding is the responsibility of the homeowner. Joe Thompson
reported that other service companies were.being contacted for bids, but none so far had been found to be more reasonable and were in fact more expensive.
The meeting closed with a motion to allow motion lights to be installed on a one time bases with a
written request but no fee would be required during a three month period. Any lighting addition must be ok with neighbors. The meeting was adjourned.
lrene Norman
Secretary
Friday, October 2, 2015
Sunday, September 13, 2015
HOA's Annual Meeting
This is notice that the HOA's Annual Meeting will be held on the following day and location (outside):
Thursday, October 1, 2015
at 7:00 pm
7421 Howling Coyote Ln
Fort Worth, TX 76131
Thursday, October 1, 2015
at 7:00 pm
7421 Howling Coyote Ln
Fort Worth, TX 76131
The agenda has not been finalized at this time. A quorum of the
community will be needed at this meeting. We hope you will come to
provide your input and place your vote for new Board members.
Tuesday, August 25, 2015
Information on the FM156 Project
Here's a response from TxDot regarding road construction for Blue Mound Road and if it can be started sooner. This was their reply:
"Scott: I confirmed with staff that 2017 is the earliest this project could be awarded for construction. The Prop 1 funding is part of the funding package for this project. In addition, before a project can be constructed, an environmental public involvement phase must be completed. This is a federal requirement that is currently underway. The first public meeting should be held before the end of the year. Based on public input and further environmental review, a public hearing will then be scheduled to present more detailed schematic plans. Staff is diligently working on this project and understand the need for it. We appreciate everyone’s patience. If you have any further questions, please let me know."
Thank you,
Barbara
Thursday, August 6, 2015
Board's Response from the Neighbor's Meeting
Villages of Chisholm Ridge HOA
In
response to the neighbor’s meeting on July 28, 2015, the Board of Directors was
asked to mail a letter regarding the landscaping and yard care for the
neighborhood. In addition, the President
of the Board was asked to hold a Special
Meeting.
The
Board has received both requests and has brought it up for a vote. Here is the result for the landscaping issues
and if the letter should be sent out:
Barbara: YES
Irene:
(didn’t vote)
Joe:
(didn’t vote)
Because
there was not a majority of the Board who voted YES, the letter will not be
sent out to Sunspot.
In
regards to the Special Meeting, the
petition was sent to Jennifer at Principal Management Group who will be
verifying and matching up names with deeds.
She says she is still in the process of this task so a meeting date
cannot be set at this time. As soon as
Barbara, the Board President, hears back from Jennifer then a date will be set
within 45 calendar days of when the petition was received (July 29, 2015). A tentative date will be the week of August
31; a notice of the actual date will be posted in the neighborhood.
Sincerely,
Barbara
Thursday, July 30, 2015
2015 Candidate Form for Board of Directors
You can download the 2015 Candidate Form for the Board of Directors from Dropbox HERE. This form will also be included in the Annual Meeting Notice. If you are interested in being on the HOA Board this next year, then fill the form out and return it back to Jennifer with PMG. There is a little area that you can fill out to describe yourself and why you'd like to be on the Board. This year, all positions on the Board are open so get your name in for the vote and we'll see you at the Annual Meeting!
Wednesday, July 22, 2015
Landscaping Contract
Sunspots' contract with the association is now available on the Forms Page. This is the contract with Sunspot pertaining to all the landscaping
maintenance for the neighborhood. The contract renews annually on
September 1.
You don't need a Dropbox account and can just click on the link to access the documents. After clicking on the link, there is a DOWNLOAD button at the top right area in Dropbox that will allow you to download the file directly and save it to your computer.
You don't need a Dropbox account and can just click on the link to access the documents. After clicking on the link, there is a DOWNLOAD button at the top right area in Dropbox that will allow you to download the file directly and save it to your computer.
Friday, July 3, 2015
Motion Sensor Lights
Motion sensored lights are helpful in improving home security and neighborhood safety. You can read more in a previous post HERE.
It has been discussed, and the Board approved, that the waiving of fees for the home improvement application, is on a permanent basis. For those who would like to install motion sensored lights, must still submit an ACC Request Form which be found on the Forms page HERE. However, the $25.00 application fee will be waived as long as this is the only request on the form. Please remember to provide details for your motion sensored lights, such as what it looks like and where it will be installed. In addition, neighbors on both sides of your home will need to sign the form.
It has been discussed, and the Board approved, that the waiving of fees for the home improvement application, is on a permanent basis. For those who would like to install motion sensored lights, must still submit an ACC Request Form which be found on the Forms page HERE. However, the $25.00 application fee will be waived as long as this is the only request on the form. Please remember to provide details for your motion sensored lights, such as what it looks like and where it will be installed. In addition, neighbors on both sides of your home will need to sign the form.
VERY IMPORTANT!! Meeting Minutes, 4-27-15
THIS WAS A VERY IMPORTANT MEETING!! Please read these minutes and contact the Board if you want more information. Thank you. Joe
Minutes -- Paragraphs, Format, Spacing, Etc.
Please excuse the way the meeting minutes are laid out. Putting them in the blog was done with copy/paste operations, and that changed the layout. The content is not arranged as it was in the original format, so please be patient while reading through some of these. Thanks for your understanding. Joe
Thursday, July 2, 2015
Meeting Minutes, April 27, 2015 -- IMPORTANT!!
Minutes for Villages of Chisholm Ridge Board Activities for the Week of April 20, 2015 and the Board
Meeting with PMG on April 27, 2015
Barbara, at various times prior to April 20, had expressed a desire and put forth an initiative to look at
some other management companies to find out what services they offered and at what cost so as to be
able to announce a change by the end of April, 2015. Irene and Joe agreed to interview other
companies, to listen with open minds and then to decide based on the available facts. During the week
of April 20, 2015 we met with representatives of two full service companies and spoke on the phone
with another which offered a financial-service-only option. We took notes and collected information.
On April 27, we had a Board meeting with our new manager at PMG, Jennifer. We discussed and
reviewed the following:
Actions on delinquencies
Acquiring and putting up a message board
Records storage
Sunspot & their contract, specifically regarding shrubs
Fees, expenses and check items
Brick borders and questions about enforcement
Responsibility for back fences: HOA or homeowner?
Jennifer took notes and promised to send us a meeting report with answers to things that couldn't be
resolved at the meeting. We also discussed PMG's manager turnover, Jennifer's background and her
workload as well as some ideas on how we would work with our new manager.
Jennifer then left, and Barbara, Irene and Joe had a discussion about whether or not to change
companies. It was clear to all three of us that a change to either of the full service companies would put
us in the red and that we would have to raise HOA assessments. Joe's position was that we hadn't seen
enough companies and that we hadn't had enough time to know all we should know about the ones we
had seen. And he suspected that our deficit would almost certainly be much greater than what we could
easily see on the surface. He also said that for a change to the financial-only option, the cost was
unclear due to some fine print and that we were ill prepared as a Board to handle the rest of the HOA
business. He said that any of these changes would be too hasty, not well enough thought out, too
expensive and irresponsible. Irene had similar concerns.
Barbara asserted that a change wouldn't really be that much more expensive because we would realize
savings on other expense items, and our delinquencies would improve instead of getting worse. She
further said that we would get better service from a new company and our improving neighborhood
would justify a change to a new company.
Joe said he couldn't see that much of a significant savings on expense items, that our delinquencies had
indeed improved rather than getting worse and that we couldn't be sure of getting really great service
from a new company. And he suggested that working on our working relationship with whatever
company we have might be an important thing to do.
Irene agreed to look over the financial-only option once again after the meeting. Joe voted NO to
changing companies at the meeting. The meeting ended without setting a new meeting date. Irene
voted NO shortly after the meeting. Barbara voted YES.
Meeting with PMG on April 27, 2015
Barbara, at various times prior to April 20, had expressed a desire and put forth an initiative to look at
some other management companies to find out what services they offered and at what cost so as to be
able to announce a change by the end of April, 2015. Irene and Joe agreed to interview other
companies, to listen with open minds and then to decide based on the available facts. During the week
of April 20, 2015 we met with representatives of two full service companies and spoke on the phone
with another which offered a financial-service-only option. We took notes and collected information.
On April 27, we had a Board meeting with our new manager at PMG, Jennifer. We discussed and
reviewed the following:
Actions on delinquencies
Acquiring and putting up a message board
Records storage
Sunspot & their contract, specifically regarding shrubs
Fees, expenses and check items
Brick borders and questions about enforcement
Responsibility for back fences: HOA or homeowner?
Jennifer took notes and promised to send us a meeting report with answers to things that couldn't be
resolved at the meeting. We also discussed PMG's manager turnover, Jennifer's background and her
workload as well as some ideas on how we would work with our new manager.
Jennifer then left, and Barbara, Irene and Joe had a discussion about whether or not to change
companies. It was clear to all three of us that a change to either of the full service companies would put
us in the red and that we would have to raise HOA assessments. Joe's position was that we hadn't seen
enough companies and that we hadn't had enough time to know all we should know about the ones we
had seen. And he suspected that our deficit would almost certainly be much greater than what we could
easily see on the surface. He also said that for a change to the financial-only option, the cost was
unclear due to some fine print and that we were ill prepared as a Board to handle the rest of the HOA
business. He said that any of these changes would be too hasty, not well enough thought out, too
expensive and irresponsible. Irene had similar concerns.
Barbara asserted that a change wouldn't really be that much more expensive because we would realize
savings on other expense items, and our delinquencies would improve instead of getting worse. She
further said that we would get better service from a new company and our improving neighborhood
would justify a change to a new company.
Joe said he couldn't see that much of a significant savings on expense items, that our delinquencies had
indeed improved rather than getting worse and that we couldn't be sure of getting really great service
from a new company. And he suggested that working on our working relationship with whatever
company we have might be an important thing to do.
Irene agreed to look over the financial-only option once again after the meeting. Joe voted NO to
changing companies at the meeting. The meeting ended without setting a new meeting date. Irene
voted NO shortly after the meeting. Barbara voted YES.
Meeting Minutes, April 6, 2015
Villages of Chisholm Ridge Board Meeting, April 6, 2015
In an oversight, minutes from the previous meeting of 1-30-2015 were not approved. This will need to
be done at the next meeting.
In addition to the board members, the meeting was attended by Shari Mardis and D D Dunlop. Our
thanks to them for their input and ideas!
We noted that a manager from PMG was not there. Since this was to be a Quarterly meeting, we intend
to reschedule a new Quarterly as soon as possible when a PMG manager can be there. We need them
to be there to discuss violations policies & priorities, frequency of inspections, delinquencies, a recent
sale of property and money owed to the HOA, our new manager who will replace the previous one, and
more.
We discussed renewal of PMG's contract.
We talked about the fence to our North. We noted that a new fence has been put up along survey lines
by the new owners of the land but that the old fence was still there. Joe has since followed up and was
told that the new owners plan to remove the old fence.
Barbara and Joe will initiate action on a petition for a traffic light at Grand Central and Blue Mound.
We decided that our first priority for improving the neighborhood should be green grass. New
violations will be mostly for this. Other priorities will follow as we can't do everything at once.
Barbara is putting news about the fence in the Blog, and Irene is handling the purchase and installation
of the new outdoor bulletin board which will be used to communicate with the residents here in
addition to newsletters and the Blog.
We decided that at some point later on, we will renew the waiver on the $25 approval fee for outdoor
motion sensor lights.
The next meeting date was not set. Meeting was adjourned.
In an oversight, minutes from the previous meeting of 1-30-2015 were not approved. This will need to
be done at the next meeting.
In addition to the board members, the meeting was attended by Shari Mardis and D D Dunlop. Our
thanks to them for their input and ideas!
We noted that a manager from PMG was not there. Since this was to be a Quarterly meeting, we intend
to reschedule a new Quarterly as soon as possible when a PMG manager can be there. We need them
to be there to discuss violations policies & priorities, frequency of inspections, delinquencies, a recent
sale of property and money owed to the HOA, our new manager who will replace the previous one, and
more.
We discussed renewal of PMG's contract.
We talked about the fence to our North. We noted that a new fence has been put up along survey lines
by the new owners of the land but that the old fence was still there. Joe has since followed up and was
told that the new owners plan to remove the old fence.
Barbara and Joe will initiate action on a petition for a traffic light at Grand Central and Blue Mound.
We decided that our first priority for improving the neighborhood should be green grass. New
violations will be mostly for this. Other priorities will follow as we can't do everything at once.
Barbara is putting news about the fence in the Blog, and Irene is handling the purchase and installation
of the new outdoor bulletin board which will be used to communicate with the residents here in
addition to newsletters and the Blog.
We decided that at some point later on, we will renew the waiver on the $25 approval fee for outdoor
motion sensor lights.
The next meeting date was not set. Meeting was adjourned.
Meeting Minutes, 1-30-2015
Villages of Chisholm Ridge Board Meeting, 1-30-2015, Minutes/Notes
During this meeting, we covered the following things:
The annual meeting minutes were reviewed and approved.
The date for the quarterly meeting was set for Monday, April 6 at 7:30 pm at Irene's house.
Delinquencies were discussed, and a decision on a waiver request was made and forwarded to Selda.
Joe is going to contact Selda again on delinquencies + other matters.
7417 Cowhand was discussed.
The idea of building an email list of residents/owners in the gmail account to be able to quickly send
out information and notices was discussed.
Barbara is going to look into a petition for a traffic light at Blue Mound & Grand Central.
We are going to check on the cost of an outside message board and its installation. Joe is going to call
one of his contacts, and Barbara and Irene will do some research as well.
Barbara is coming up with standards and pictures of storm doors that residents could get approved and
installed.
Collections for 2015, saving money and reviewing our contracts before renewal were all discussed.
Currently any renewal of a contract is not automatic and must be approved.
Meeting was adjourned.
During this meeting, we covered the following things:
The annual meeting minutes were reviewed and approved.
The date for the quarterly meeting was set for Monday, April 6 at 7:30 pm at Irene's house.
Delinquencies were discussed, and a decision on a waiver request was made and forwarded to Selda.
Joe is going to contact Selda again on delinquencies + other matters.
7417 Cowhand was discussed.
The idea of building an email list of residents/owners in the gmail account to be able to quickly send
out information and notices was discussed.
Barbara is going to look into a petition for a traffic light at Blue Mound & Grand Central.
We are going to check on the cost of an outside message board and its installation. Joe is going to call
one of his contacts, and Barbara and Irene will do some research as well.
Barbara is coming up with standards and pictures of storm doors that residents could get approved and
installed.
Collections for 2015, saving money and reviewing our contracts before renewal were all discussed.
Currently any renewal of a contract is not automatic and must be approved.
Meeting was adjourned.
Meeting Minutes, 2-20-2014
Villages of Chisholm Ridge Board Meeting, Notes/Minutes 2-20-2014
This Board Meeting was mainly tb discuss in more detail Irene Norman's brochure for tenants and
owners. For this, we gave her some contacts for general handyman/neighborhood services including
Associa OnCall, Mr. Handyman and more. Also, for landscaping services, she was given Sunspot's
contract withthe Association along with contact information for individual services outside of what
Sunspot is required to do for the Association under the contract.
In addition, we defined approved and disapproved materials for garden borders. We decided that there
would be no fine for anything done in the past without approval for property modification and that
from now on, using approved materials for this purpose would require no prior approval. We also
decided to send letters to those whose garden borders are in disrepair, which do not comply with the
new standards and for which no request for property modification was ever made.
This information is to be added to the blog, and outside signs will be posted to encourage people to
check this. For the blog, we are also requesting the Property Modification Form, and for the Board we
are requesting the Homeowner Directory by Address, the Fining Policy, the CC&Rs and the latest Fees
Statement.
In regard to an extra fee for landlords, we decided to do further research and reconsider it at the next
meeting on March 27. Also for the next meeting is Beazer, the budget, the fence issue, the French
drairU the reserve estimate and more.
Irene agreed to install a doggie bag dispenser at no cost to us as a trial to see if people would use this to
pick up after their dogs. Joe is going to take pictures, at fust, of the driveways with the most visible
erosion damage. Also the debris and home for rats, mostly by the bridge.
This is about all that comes to mind, and of course we hope that Jac can be at our next meeting
This Board Meeting was mainly tb discuss in more detail Irene Norman's brochure for tenants and
owners. For this, we gave her some contacts for general handyman/neighborhood services including
Associa OnCall, Mr. Handyman and more. Also, for landscaping services, she was given Sunspot's
contract withthe Association along with contact information for individual services outside of what
Sunspot is required to do for the Association under the contract.
In addition, we defined approved and disapproved materials for garden borders. We decided that there
would be no fine for anything done in the past without approval for property modification and that
from now on, using approved materials for this purpose would require no prior approval. We also
decided to send letters to those whose garden borders are in disrepair, which do not comply with the
new standards and for which no request for property modification was ever made.
This information is to be added to the blog, and outside signs will be posted to encourage people to
check this. For the blog, we are also requesting the Property Modification Form, and for the Board we
are requesting the Homeowner Directory by Address, the Fining Policy, the CC&Rs and the latest Fees
Statement.
In regard to an extra fee for landlords, we decided to do further research and reconsider it at the next
meeting on March 27. Also for the next meeting is Beazer, the budget, the fence issue, the French
drairU the reserve estimate and more.
Irene agreed to install a doggie bag dispenser at no cost to us as a trial to see if people would use this to
pick up after their dogs. Joe is going to take pictures, at fust, of the driveways with the most visible
erosion damage. Also the debris and home for rats, mostly by the bridge.
This is about all that comes to mind, and of course we hope that Jac can be at our next meeting
Meeting Minutes, 4-11-2014
Villages of Chisholm Ridge Board Meeting, Notes/Minutes 4-1l-20l4
l. The question of approving the minutes for the Feb. 20 meeting came up, and no one seemed to
have the document/file that Joe had emailed. Joe resent that after the meeting.
2. We looked at the Financial reports in some detail in order to clear up questions and gain a better
understanding of where we stand and where things are trending, status of the reserve account,
etc.
3. We discussed bids for the French Drain, and Selda is going to get us one more bid from Classic
Construction. Also for painting the Gazebo.
4. The fence issue was discussed. Selda is going to follow up with the city to find out what if
anything has already been done.
5. Beazer * Selda brought documents and emails relating to this. It appears that we signed a
unilateral release and that Beazer did nothing and signed nothing to obligate themselves to pay
the $15,000. Before closing the matter, Barbara is going to review all materials on this to see if
we can find evidence of a legal obligation.
6. Fining Policy - The question arose as to whether it had been filed in order to be enforceable.
Selda is going to look into this.
7 . Insurance Renewal - We agreed to pay the whole year in full, $3747 .22 for general liability and
for the directors and officers. Selda is also requesting prices and more infomation for W'orkers
Comp and an Umbrela policy.
8. V/e talked about the web site and the $4O/month cost. We agreed to think this over and decide
later.
9. We discussed Sunspot in some detail. We will make some blog comments on erosion damage
under the driveways to make owners aware of this problem. We have pictures of the worst ones
where damage is visible from the street and may send out letters to properties wlrere it is not
clear that Sunspot's edgrng is responsible for this. These would be properities with general
erosion not allowed to happen by careless edging with weedeaters, where the grass has died
alongside the driveway, and things of that nature. Other damage is widespread but less obvious.
Debris in the creek, which has now been allowed to accumulate since April, 2013, was again
discussed, and Selda is going to again follow up with Sunspot, She will also try to arrange for
one of us to walk with Brian to look at this and also some of the damage caused by careless
edging with weedeaters. Finally, we need a way to know when they are going to fertilize and
put out weed killers. This has ALL been covered with Brian before when he was at our general
meeting around October, 20 13.
10. We reviewed and made minor changes to Irene's brochure for residents and owners. Selda is
checking to see where the $25 fee goes for approving changes to yards, gardens and fronts.
11. We are putting information in the blog about broken ornaments, trash in bushes and picking up
the free pap€rs that are thrown.
12. The open session was closed.
13. The executive session was opened to review the Delinquency Report.
14. Next meeting was set for Friday, May 23,1:00 pm.
15. Meeting adjourned.
l. The question of approving the minutes for the Feb. 20 meeting came up, and no one seemed to
have the document/file that Joe had emailed. Joe resent that after the meeting.
2. We looked at the Financial reports in some detail in order to clear up questions and gain a better
understanding of where we stand and where things are trending, status of the reserve account,
etc.
3. We discussed bids for the French Drain, and Selda is going to get us one more bid from Classic
Construction. Also for painting the Gazebo.
4. The fence issue was discussed. Selda is going to follow up with the city to find out what if
anything has already been done.
5. Beazer * Selda brought documents and emails relating to this. It appears that we signed a
unilateral release and that Beazer did nothing and signed nothing to obligate themselves to pay
the $15,000. Before closing the matter, Barbara is going to review all materials on this to see if
we can find evidence of a legal obligation.
6. Fining Policy - The question arose as to whether it had been filed in order to be enforceable.
Selda is going to look into this.
7 . Insurance Renewal - We agreed to pay the whole year in full, $3747 .22 for general liability and
for the directors and officers. Selda is also requesting prices and more infomation for W'orkers
Comp and an Umbrela policy.
8. V/e talked about the web site and the $4O/month cost. We agreed to think this over and decide
later.
9. We discussed Sunspot in some detail. We will make some blog comments on erosion damage
under the driveways to make owners aware of this problem. We have pictures of the worst ones
where damage is visible from the street and may send out letters to properties wlrere it is not
clear that Sunspot's edgrng is responsible for this. These would be properities with general
erosion not allowed to happen by careless edging with weedeaters, where the grass has died
alongside the driveway, and things of that nature. Other damage is widespread but less obvious.
Debris in the creek, which has now been allowed to accumulate since April, 2013, was again
discussed, and Selda is going to again follow up with Sunspot, She will also try to arrange for
one of us to walk with Brian to look at this and also some of the damage caused by careless
edging with weedeaters. Finally, we need a way to know when they are going to fertilize and
put out weed killers. This has ALL been covered with Brian before when he was at our general
meeting around October, 20 13.
10. We reviewed and made minor changes to Irene's brochure for residents and owners. Selda is
checking to see where the $25 fee goes for approving changes to yards, gardens and fronts.
11. We are putting information in the blog about broken ornaments, trash in bushes and picking up
the free pap€rs that are thrown.
12. The open session was closed.
13. The executive session was opened to review the Delinquency Report.
14. Next meeting was set for Friday, May 23,1:00 pm.
15. Meeting adjourned.
Meeting Minutes, 5-27-14
Villages of Chisholm Ridge Board Meeting, 5-27-2014
This meeting was fairly brief and only between Joe and Irene as Barbara couldn't be there this time.
The main purpose of the meeting was to review past and upcoming business and to identify things that
need followup. Among other things, we covered the following:
1. We reviewed the Financials as of as of April 30, 2014.
2. We talked about the drainage problem by the mailboxes and agreed that a wait-and-see
approach would be better as there has been no sign of a drainage problem this year.
3. We looked at the map relating to the fence issue and realized that we needed more information
from Selda, our Association Manager.
4. Reviewed the delinquency report.
5. Irene is going to refill the dog bag dispenser that we are currently experimenting with.
6. We approved the minutes for the meeting of 4-11.
7. We were both in agreement not to do the new website at $40/month at this time.
8. Irene has made changes to her Owner/Tenant information brochure and is ready with that.
9. We identified a number of things that need followup/further information from Selda. Joe will
handle that before the next meeting.
10. Meeting was adjourned.
This meeting was fairly brief and only between Joe and Irene as Barbara couldn't be there this time.
The main purpose of the meeting was to review past and upcoming business and to identify things that
need followup. Among other things, we covered the following:
1. We reviewed the Financials as of as of April 30, 2014.
2. We talked about the drainage problem by the mailboxes and agreed that a wait-and-see
approach would be better as there has been no sign of a drainage problem this year.
3. We looked at the map relating to the fence issue and realized that we needed more information
from Selda, our Association Manager.
4. Reviewed the delinquency report.
5. Irene is going to refill the dog bag dispenser that we are currently experimenting with.
6. We approved the minutes for the meeting of 4-11.
7. We were both in agreement not to do the new website at $40/month at this time.
8. Irene has made changes to her Owner/Tenant information brochure and is ready with that.
9. We identified a number of things that need followup/further information from Selda. Joe will
handle that before the next meeting.
10. Meeting was adjourned.
Meeting Minutes, 6-27-14
Villages of Chisholm Ridge Board Meeting, Notes/Minutes 6-27-2014
1. We approved the prior board meeting's minutes – for the meeting of 5-27-14
2. We reviewed the financials as of May 31, 2014.
3. We discussed the flooding/over watering issue between 7501 and 7505 Lazy Spur. Selda agreed
to write 7501 for having only moss and no grass in the side yard and to contact 7505 to fix the
drainage to the street.
4. The 3 board members agreed to go ahead with the french drain above the mail boxes on Grand
Central. Classic Construction with a bid of $1055 was approved.
5. We talked more about drainage due to over watering and agreed to more aggressively engage
the City on such matters.
6. We decided to table the idea of going ahead with the pet waste dispensers.
7. We discussed some ideas about how to encourage nicer looking yards and also some ideas on
how to go forward with violations for lawns, weeds, borders and dead plants/trees.
8. Selda called Sunspot about not picking up trash & debris in the creek, a broken sprinkler head at
the North entrance on Grand Central and about 2 dead trees at the top end of Lazy Spur.
9. Painting the Gazebo: We agreed we needed more bids. Joe was going to followup with Associa
on call and request a bid from another company. Another bid should come in the week of 7-14.
10. We reviewed the delinquency report.
11. Then before adjournment, we revisited the fence issue and concluded that most files and
previous work on this could not be found and that we were going to need to start over from the
beginning. There will be some followups to determine who does what.
12. Our next meeting date is August 29 at 1:00.
13. Selda informed us she would be out of town from July 7 – July12. Meeting adjourned.
1. We approved the prior board meeting's minutes – for the meeting of 5-27-14
2. We reviewed the financials as of May 31, 2014.
3. We discussed the flooding/over watering issue between 7501 and 7505 Lazy Spur. Selda agreed
to write 7501 for having only moss and no grass in the side yard and to contact 7505 to fix the
drainage to the street.
4. The 3 board members agreed to go ahead with the french drain above the mail boxes on Grand
Central. Classic Construction with a bid of $1055 was approved.
5. We talked more about drainage due to over watering and agreed to more aggressively engage
the City on such matters.
6. We decided to table the idea of going ahead with the pet waste dispensers.
7. We discussed some ideas about how to encourage nicer looking yards and also some ideas on
how to go forward with violations for lawns, weeds, borders and dead plants/trees.
8. Selda called Sunspot about not picking up trash & debris in the creek, a broken sprinkler head at
the North entrance on Grand Central and about 2 dead trees at the top end of Lazy Spur.
9. Painting the Gazebo: We agreed we needed more bids. Joe was going to followup with Associa
on call and request a bid from another company. Another bid should come in the week of 7-14.
10. We reviewed the delinquency report.
11. Then before adjournment, we revisited the fence issue and concluded that most files and
previous work on this could not be found and that we were going to need to start over from the
beginning. There will be some followups to determine who does what.
12. Our next meeting date is August 29 at 1:00.
13. Selda informed us she would be out of town from July 7 – July12. Meeting adjourned.
Meeting Minutes, 9-10-2014
'Villages of Chisholm Ridge Board Meeting, Notes/Minutes 9-10-2014
1. W'e approved the prior board meeting's minutes - for the meeting of 6-27-14.
2. We reviewed the financials as of July 31,2014.
3. We discussed the fence issue, what Barbara learned from various inquires with the city, and we
decided on a course of action to try to resolve this matter with the neighboring land owner. The
first steps were to contact the owner by phone, and next a letter will go out which details our
concerns about this *the fence being on HOA property, the use of barbed wire, and so on. One
of our goals is to prevent future misunderstandings if this land is sold.
5. Tree trimming,7400-7404 Lazy Spur - We agreed that we should try to get Sunspot to do this
as part of their contract but also decided to get estimates from other companies.
6. French Drain - Barbara will meet with someone from the company that did this to address
inadequate/incomplete work.
7. Violations and an effort to make our neighborhood look better * Selda suggested sending out a
one-time newsletter or community update to give some guidance on this matter. A lot of this
is in the blog which is not read by everyone. A newsletter would get the attention of more
people.
8. Reviewed the contract renewal dates for Principal Management and Sunspot.
9. Reviewed Delinquency Report and specific communications with certain homeowners.
10. Meeting adjourned. No new meeting date was set.
1. W'e approved the prior board meeting's minutes - for the meeting of 6-27-14.
2. We reviewed the financials as of July 31,2014.
3. We discussed the fence issue, what Barbara learned from various inquires with the city, and we
decided on a course of action to try to resolve this matter with the neighboring land owner. The
first steps were to contact the owner by phone, and next a letter will go out which details our
concerns about this *the fence being on HOA property, the use of barbed wire, and so on. One
of our goals is to prevent future misunderstandings if this land is sold.
5. Tree trimming,7400-7404 Lazy Spur - We agreed that we should try to get Sunspot to do this
as part of their contract but also decided to get estimates from other companies.
6. French Drain - Barbara will meet with someone from the company that did this to address
inadequate/incomplete work.
7. Violations and an effort to make our neighborhood look better * Selda suggested sending out a
one-time newsletter or community update to give some guidance on this matter. A lot of this
is in the blog which is not read by everyone. A newsletter would get the attention of more
people.
8. Reviewed the contract renewal dates for Principal Management and Sunspot.
9. Reviewed Delinquency Report and specific communications with certain homeowners.
10. Meeting adjourned. No new meeting date was set.
Meeting Minutes, 10-01-2014
Villages of Chisholm Ridge Board Meeting, 10-01-14, Notes/Minutes
A brief meeting was held by the 3 board members to discuss options for correcting the french drain job,
the possibility of future improvements and the possible acquisition of a small parcel of land from next
door. For that, Joe is going to call the owners to see if that might be possible. For the french drain, we
decided to go for the option that Classic Construction had offered to do at no charge.
We also talked about violations, delinquincies and some waivers that had been requested. We decided
to consider, later on, approval of glass front doors with openings and screens in the interior, the type
that could be opened for ventilation. Finally, we discussed Sunspot and their contract with us, the need
to followup on the hedges and other things and to verify if the contract included hand weeding for all
the houses or just the common areas.
The meeting was adjourned, and no new meeting date was set.
A brief meeting was held by the 3 board members to discuss options for correcting the french drain job,
the possibility of future improvements and the possible acquisition of a small parcel of land from next
door. For that, Joe is going to call the owners to see if that might be possible. For the french drain, we
decided to go for the option that Classic Construction had offered to do at no charge.
We also talked about violations, delinquincies and some waivers that had been requested. We decided
to consider, later on, approval of glass front doors with openings and screens in the interior, the type
that could be opened for ventilation. Finally, we discussed Sunspot and their contract with us, the need
to followup on the hedges and other things and to verify if the contract included hand weeding for all
the houses or just the common areas.
The meeting was adjourned, and no new meeting date was set.
Meeting Minutes, 10-09-2014
Villages of Chisholm Ridge, Board Meeting of October 9, 2014
A short meeting among Barbara, Irene and Joe. In this meeting we decided to go forward with a
foreclosure sale, and we decided on the “free” option to fix the french drain job.
We discussed the violations and the need to better define and separate the Board's role in this from
Selda's role and responsibilities in identifying and resolving the violations. Joe's position was that the
Board should not get too involved in the details of Selda's job as this could create a lot of confusion and
disagreement. Our policy on this is still being developed.
The weeding, or lack of it, in beds and around trees was brought up. There was a question about who
was responsible for this, and we are trying to address this in time for the annual meeting.
Some research is being done regarding glass/screen front doors which would be acceptable and could
be approved.
Finally, we agreed to check our Gmail account on a more regular basis and handle problems that we
see.
No new meeting date was set.
A short meeting among Barbara, Irene and Joe. In this meeting we decided to go forward with a
foreclosure sale, and we decided on the “free” option to fix the french drain job.
We discussed the violations and the need to better define and separate the Board's role in this from
Selda's role and responsibilities in identifying and resolving the violations. Joe's position was that the
Board should not get too involved in the details of Selda's job as this could create a lot of confusion and
disagreement. Our policy on this is still being developed.
The weeding, or lack of it, in beds and around trees was brought up. There was a question about who
was responsible for this, and we are trying to address this in time for the annual meeting.
Some research is being done regarding glass/screen front doors which would be acceptable and could
be approved.
Finally, we agreed to check our Gmail account on a more regular basis and handle problems that we
see.
No new meeting date was set.
Meeting Minutes, 12-12-2014
Minutes/Notes for Board Meeting of 12-12-2014, Villages of Chisholm Ridge
This meeting was set up on short notice mainly to discuss the annual meeting and some things that
would be discussed there, who would preside over the meeting and so on. Joe will contact Selda on
Monday, Dec 15 to talk about her agenda and the Board's, what kind of documents & papers will be
available to residents at the annual meeting, how the financial information will be presented, etc. We
were thinking that a pie chart for the financials might be useful in addition to other materials.
We also intend to follow-up with Selda to find out if Brian will attend to take questions relating to
landscaping. Another follow-up to get the details on a recent foreclosure is needed as well.
The Board decided to waive application fees for floodlights around garages for the next 3 months to
enhance security. These could be the motion-sensor type or other and would need to have an attractive
appearance and approval of the next-door neighbor.
We talked about violations. We agreed that board-originated violations, in other words violations
coming from several people, would create too much confusion and conflict. Administratively, without
a clear-cut “chain of command” and flow of information, the process would be awkward and unwieldy
at best. Therefore Selda in her role as our Manager, is the sole person to originate and resolve specific
violations. However, this does not mean that Board Members can not or should not point out to Selda
things that should be corrected, such as 2 broken garage doors on Cowhand and other issues that affect
the appearance of the neighborhood. This also does not mean that the Board can not or will not
monitor overall results achieved by Selda for our community. And the Board will follow-up with Selda
in cases where the condition of our community is not improving or getting worse.
Further coordination with Selda about the annual meeting will start on 15 December. The meeting was
adjourned.
This meeting was set up on short notice mainly to discuss the annual meeting and some things that
would be discussed there, who would preside over the meeting and so on. Joe will contact Selda on
Monday, Dec 15 to talk about her agenda and the Board's, what kind of documents & papers will be
available to residents at the annual meeting, how the financial information will be presented, etc. We
were thinking that a pie chart for the financials might be useful in addition to other materials.
We also intend to follow-up with Selda to find out if Brian will attend to take questions relating to
landscaping. Another follow-up to get the details on a recent foreclosure is needed as well.
The Board decided to waive application fees for floodlights around garages for the next 3 months to
enhance security. These could be the motion-sensor type or other and would need to have an attractive
appearance and approval of the next-door neighbor.
We talked about violations. We agreed that board-originated violations, in other words violations
coming from several people, would create too much confusion and conflict. Administratively, without
a clear-cut “chain of command” and flow of information, the process would be awkward and unwieldy
at best. Therefore Selda in her role as our Manager, is the sole person to originate and resolve specific
violations. However, this does not mean that Board Members can not or should not point out to Selda
things that should be corrected, such as 2 broken garage doors on Cowhand and other issues that affect
the appearance of the neighborhood. This also does not mean that the Board can not or will not
monitor overall results achieved by Selda for our community. And the Board will follow-up with Selda
in cases where the condition of our community is not improving or getting worse.
Further coordination with Selda about the annual meeting will start on 15 December. The meeting was
adjourned.
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