Minutes July 1, 2015, Part 2, Villages of Chisholm Ridge. Followup meeting on July3.
Since our Manager, Jennifer, did not make our July 1 meeting due to a date mix up, she met with Joe and Irene on her day off at 8:00 am on July 3. Barbara did not attend.
We discussed the financial reports which were not available at the July 1 meeting as Jennifer was not there. Below is the overall financial picture as of May 31, 2015:
Operating Account: $17,907.06. Reserve Account: $7,132.05. Residential Assessments Receivable:
$19,275.96. Net Income: $12,496.70. TOTAL OPERATING INCOME YTD = $30,768.79 vs $28,704.00 budget. TOTAL OPERATING EXPENSES YTD = $21,356.44 vs $25,857.00 budget. Our finances are in a healthy state.
We discussed delinquencies and some of the problem areas that Joe brought up on July 1. Jennifer had put one of those on a payment plan, and the Board (Irene and Joe) waived $166.95 in soft charges to help clear this one up. Jennifer has put another delinquent account on a payment plan and will reach out to 3 others in order to do the same thing. We also waived another $263.04 in charges to an account due to mistakes that were not the owner's fault. We seem to be making good progress on delinquencies.
Jennifer agreed to contact Sunspot on mowing the back area where the old fence was, fertilizing and weed control and trimming of trees/shrubs.
We discussed some recent Texas laws on payment plans and landscaping and also some of the problems we have with redefining acceptable garden borders and retroactively disapproving some that were originally there. We talked about the Annual Meeting Notice and determined that it should go out about a month in advance.
Finally, we drove the neighborhood and identified many locations where shrubs or low-hanging trees should be trimmed by Sunspot. Jennifer is to contact them with this information. This “drive around” also resulted in 16 new violations.
In all, this followup meeting took 2 hours. The meeting was adjourned.