Minutes/Notes for Board Meeting of 12-12-2014, Villages of Chisholm Ridge
This meeting was set up on short notice mainly to discuss the annual meeting and some things that
would be discussed there, who would preside over the meeting and so on. Joe will contact Selda on
Monday, Dec 15 to talk about her agenda and the Board's, what kind of documents & papers will be
available to residents at the annual meeting, how the financial information will be presented, etc. We
were thinking that a pie chart for the financials might be useful in addition to other materials.
We also intend to follow-up with Selda to find out if Brian will attend to take questions relating to
landscaping. Another follow-up to get the details on a recent foreclosure is needed as well.
The Board decided to waive application fees for floodlights around garages for the next 3 months to
enhance security. These could be the motion-sensor type or other and would need to have an attractive
appearance and approval of the next-door neighbor.
We talked about violations. We agreed that board-originated violations, in other words violations
coming from several people, would create too much confusion and conflict. Administratively, without
a clear-cut “chain of command” and flow of information, the process would be awkward and unwieldy
at best. Therefore Selda in her role as our Manager, is the sole person to originate and resolve specific
violations. However, this does not mean that Board Members can not or should not point out to Selda
things that should be corrected, such as 2 broken garage doors on Cowhand and other issues that affect
the appearance of the neighborhood. This also does not mean that the Board can not or will not
monitor overall results achieved by Selda for our community. And the Board will follow-up with Selda
in cases where the condition of our community is not improving or getting worse.
Further coordination with Selda about the annual meeting will start on 15 December. The meeting was
adjourned.