Villages of Chisholm Ridge Board Meeting, Notes/Minutes 6-27-2014
1. We approved the prior board meeting's minutes – for the meeting of 5-27-14
2. We reviewed the financials as of May 31, 2014.
3. We discussed the flooding/over watering issue between 7501 and 7505 Lazy Spur. Selda agreed
to write 7501 for having only moss and no grass in the side yard and to contact 7505 to fix the
drainage to the street.
4. The 3 board members agreed to go ahead with the french drain above the mail boxes on Grand
Central. Classic Construction with a bid of $1055 was approved.
5. We talked more about drainage due to over watering and agreed to more aggressively engage
the City on such matters.
6. We decided to table the idea of going ahead with the pet waste dispensers.
7. We discussed some ideas about how to encourage nicer looking yards and also some ideas on
how to go forward with violations for lawns, weeds, borders and dead plants/trees.
8. Selda called Sunspot about not picking up trash & debris in the creek, a broken sprinkler head at
the North entrance on Grand Central and about 2 dead trees at the top end of Lazy Spur.
9. Painting the Gazebo: We agreed we needed more bids. Joe was going to followup with Associa
on call and request a bid from another company. Another bid should come in the week of 7-14.
10. We reviewed the delinquency report.
11. Then before adjournment, we revisited the fence issue and concluded that most files and
previous work on this could not be found and that we were going to need to start over from the
beginning. There will be some followups to determine who does what.
12. Our next meeting date is August 29 at 1:00.
13. Selda informed us she would be out of town from July 7 – July12. Meeting adjourned.
Thursday, July 2, 2015
Meeting Minutes, 9-10-2014
'Villages of Chisholm Ridge Board Meeting, Notes/Minutes 9-10-2014
1. W'e approved the prior board meeting's minutes - for the meeting of 6-27-14.
2. We reviewed the financials as of July 31,2014.
3. We discussed the fence issue, what Barbara learned from various inquires with the city, and we
decided on a course of action to try to resolve this matter with the neighboring land owner. The
first steps were to contact the owner by phone, and next a letter will go out which details our
concerns about this *the fence being on HOA property, the use of barbed wire, and so on. One
of our goals is to prevent future misunderstandings if this land is sold.
5. Tree trimming,7400-7404 Lazy Spur - We agreed that we should try to get Sunspot to do this
as part of their contract but also decided to get estimates from other companies.
6. French Drain - Barbara will meet with someone from the company that did this to address
inadequate/incomplete work.
7. Violations and an effort to make our neighborhood look better * Selda suggested sending out a
one-time newsletter or community update to give some guidance on this matter. A lot of this
is in the blog which is not read by everyone. A newsletter would get the attention of more
people.
8. Reviewed the contract renewal dates for Principal Management and Sunspot.
9. Reviewed Delinquency Report and specific communications with certain homeowners.
10. Meeting adjourned. No new meeting date was set.
1. W'e approved the prior board meeting's minutes - for the meeting of 6-27-14.
2. We reviewed the financials as of July 31,2014.
3. We discussed the fence issue, what Barbara learned from various inquires with the city, and we
decided on a course of action to try to resolve this matter with the neighboring land owner. The
first steps were to contact the owner by phone, and next a letter will go out which details our
concerns about this *the fence being on HOA property, the use of barbed wire, and so on. One
of our goals is to prevent future misunderstandings if this land is sold.
5. Tree trimming,7400-7404 Lazy Spur - We agreed that we should try to get Sunspot to do this
as part of their contract but also decided to get estimates from other companies.
6. French Drain - Barbara will meet with someone from the company that did this to address
inadequate/incomplete work.
7. Violations and an effort to make our neighborhood look better * Selda suggested sending out a
one-time newsletter or community update to give some guidance on this matter. A lot of this
is in the blog which is not read by everyone. A newsletter would get the attention of more
people.
8. Reviewed the contract renewal dates for Principal Management and Sunspot.
9. Reviewed Delinquency Report and specific communications with certain homeowners.
10. Meeting adjourned. No new meeting date was set.
Meeting Minutes, 10-01-2014
Villages of Chisholm Ridge Board Meeting, 10-01-14, Notes/Minutes
A brief meeting was held by the 3 board members to discuss options for correcting the french drain job,
the possibility of future improvements and the possible acquisition of a small parcel of land from next
door. For that, Joe is going to call the owners to see if that might be possible. For the french drain, we
decided to go for the option that Classic Construction had offered to do at no charge.
We also talked about violations, delinquincies and some waivers that had been requested. We decided
to consider, later on, approval of glass front doors with openings and screens in the interior, the type
that could be opened for ventilation. Finally, we discussed Sunspot and their contract with us, the need
to followup on the hedges and other things and to verify if the contract included hand weeding for all
the houses or just the common areas.
The meeting was adjourned, and no new meeting date was set.
A brief meeting was held by the 3 board members to discuss options for correcting the french drain job,
the possibility of future improvements and the possible acquisition of a small parcel of land from next
door. For that, Joe is going to call the owners to see if that might be possible. For the french drain, we
decided to go for the option that Classic Construction had offered to do at no charge.
We also talked about violations, delinquincies and some waivers that had been requested. We decided
to consider, later on, approval of glass front doors with openings and screens in the interior, the type
that could be opened for ventilation. Finally, we discussed Sunspot and their contract with us, the need
to followup on the hedges and other things and to verify if the contract included hand weeding for all
the houses or just the common areas.
The meeting was adjourned, and no new meeting date was set.
Meeting Minutes, 10-09-2014
Villages of Chisholm Ridge, Board Meeting of October 9, 2014
A short meeting among Barbara, Irene and Joe. In this meeting we decided to go forward with a
foreclosure sale, and we decided on the “free” option to fix the french drain job.
We discussed the violations and the need to better define and separate the Board's role in this from
Selda's role and responsibilities in identifying and resolving the violations. Joe's position was that the
Board should not get too involved in the details of Selda's job as this could create a lot of confusion and
disagreement. Our policy on this is still being developed.
The weeding, or lack of it, in beds and around trees was brought up. There was a question about who
was responsible for this, and we are trying to address this in time for the annual meeting.
Some research is being done regarding glass/screen front doors which would be acceptable and could
be approved.
Finally, we agreed to check our Gmail account on a more regular basis and handle problems that we
see.
No new meeting date was set.
A short meeting among Barbara, Irene and Joe. In this meeting we decided to go forward with a
foreclosure sale, and we decided on the “free” option to fix the french drain job.
We discussed the violations and the need to better define and separate the Board's role in this from
Selda's role and responsibilities in identifying and resolving the violations. Joe's position was that the
Board should not get too involved in the details of Selda's job as this could create a lot of confusion and
disagreement. Our policy on this is still being developed.
The weeding, or lack of it, in beds and around trees was brought up. There was a question about who
was responsible for this, and we are trying to address this in time for the annual meeting.
Some research is being done regarding glass/screen front doors which would be acceptable and could
be approved.
Finally, we agreed to check our Gmail account on a more regular basis and handle problems that we
see.
No new meeting date was set.
Meeting Minutes, 12-12-2014
Minutes/Notes for Board Meeting of 12-12-2014, Villages of Chisholm Ridge
This meeting was set up on short notice mainly to discuss the annual meeting and some things that
would be discussed there, who would preside over the meeting and so on. Joe will contact Selda on
Monday, Dec 15 to talk about her agenda and the Board's, what kind of documents & papers will be
available to residents at the annual meeting, how the financial information will be presented, etc. We
were thinking that a pie chart for the financials might be useful in addition to other materials.
We also intend to follow-up with Selda to find out if Brian will attend to take questions relating to
landscaping. Another follow-up to get the details on a recent foreclosure is needed as well.
The Board decided to waive application fees for floodlights around garages for the next 3 months to
enhance security. These could be the motion-sensor type or other and would need to have an attractive
appearance and approval of the next-door neighbor.
We talked about violations. We agreed that board-originated violations, in other words violations
coming from several people, would create too much confusion and conflict. Administratively, without
a clear-cut “chain of command” and flow of information, the process would be awkward and unwieldy
at best. Therefore Selda in her role as our Manager, is the sole person to originate and resolve specific
violations. However, this does not mean that Board Members can not or should not point out to Selda
things that should be corrected, such as 2 broken garage doors on Cowhand and other issues that affect
the appearance of the neighborhood. This also does not mean that the Board can not or will not
monitor overall results achieved by Selda for our community. And the Board will follow-up with Selda
in cases where the condition of our community is not improving or getting worse.
Further coordination with Selda about the annual meeting will start on 15 December. The meeting was
adjourned.
This meeting was set up on short notice mainly to discuss the annual meeting and some things that
would be discussed there, who would preside over the meeting and so on. Joe will contact Selda on
Monday, Dec 15 to talk about her agenda and the Board's, what kind of documents & papers will be
available to residents at the annual meeting, how the financial information will be presented, etc. We
were thinking that a pie chart for the financials might be useful in addition to other materials.
We also intend to follow-up with Selda to find out if Brian will attend to take questions relating to
landscaping. Another follow-up to get the details on a recent foreclosure is needed as well.
The Board decided to waive application fees for floodlights around garages for the next 3 months to
enhance security. These could be the motion-sensor type or other and would need to have an attractive
appearance and approval of the next-door neighbor.
We talked about violations. We agreed that board-originated violations, in other words violations
coming from several people, would create too much confusion and conflict. Administratively, without
a clear-cut “chain of command” and flow of information, the process would be awkward and unwieldy
at best. Therefore Selda in her role as our Manager, is the sole person to originate and resolve specific
violations. However, this does not mean that Board Members can not or should not point out to Selda
things that should be corrected, such as 2 broken garage doors on Cowhand and other issues that affect
the appearance of the neighborhood. This also does not mean that the Board can not or will not
monitor overall results achieved by Selda for our community. And the Board will follow-up with Selda
in cases where the condition of our community is not improving or getting worse.
Further coordination with Selda about the annual meeting will start on 15 December. The meeting was
adjourned.
Saturday, June 6, 2015
HOA MEETING
The next quarterly HOA Board Meeting will be held at 6:00 pm on Wednesday, July 1 at Irene's house, 7428 Howling Coyote Lane. This is an open meeting. Please be there!
Monday, April 6, 2015
Bordering Fence Update
You may have already noticed, but if you haven't we're getting a new fence! We spotted the new fence being installed the end of March and hope that the old fence will be removed soon. This was the fence dispute along the north and northeast borders of the neighborhood. Here are some pictures if you missed that activity.
The old fence is the barbed wire fence with wood posts. The new fence is being installed behind that with metal posts. Click on the pictures below for a larger view.
The old fence is the barbed wire fence with wood posts. The new fence is being installed behind that with metal posts. Click on the pictures below for a larger view.
Section behind 7572 Howling Coyote Lane
Section behind 7428 to 7400 Howling Coyote Lane
Section next to 1360 Saddle Blanket Court
Subscribe to:
Posts (Atom)