Minutes, Quarterly Board Meeting, 6-28-2016

Below are the Minutes for the Villages of Chisholm Ridge Board Meeting of 6-28-2016.  These Minutes were approved in the Board Meeting of December 8, 2016, the first opportunity to approve them at a regular meeting.  This is a copy/paste procedure, so the format & spacing may not come out exactly right.

The Village of Chisholm Ridge HOA
HOA Quarterly Board Meeting
1245 Grand Central Pkwy, Fort Worth, TX. 76131
June 28, 2016

Present at meeting:
Board Members - Kyle Benoit, Irene Norman, Anita Wilson, Frank Mann, Joe Thompson
PMG / Association Manager – Janel Jones
Homeowners - Stephanie M Johnson, Shari Mardis, Norma Mann, Francis Webb, Elizabeth Thuo

* Called meeting to order at 6:10 P.M.
* Minutes from last meeting on April 5, 2016 were presented. Motion to approve by Joe, Second by Frank. Voted to approve.
* Review of Financials as of May 31, 2016
Operating Account $31,400.68
Reserve Account $14,743.95
Due to Reserves $ 6,855.00
Residential Assessment Receivable $18,394.23

Old Business
* Board agreed to amend the Fining Policy discussed at the April 5, 2016 Meeting.
Repeated discussion for attending Homeowners and explained that the existing Fining Policy included too many different amounts assigned to multiple violations. The Board decided to create categories within the fining structure and place violations into each category that would escalate in fine amount per the negative impact on HOA.
Janel agreed to present Board with recommendations.

New Business
* Sun Spot Proposal
Board discussed the need for regular mowing of the pasture and how to insure regular maintenance for the lowest cost. The decision to propose an amendment to the current Contract with SunSpot was made. The HOA will present a Proposal to SunSpot as follows:
* One Time Clean Up Fee $750
* 6 Mowing Thereafter @ $325 each
* Additional mows as needed at a cost of $325
Janel will contact Sun Spot with new proposal.

Open Forum
* Visiting Member voiced his dissatisfaction with delinquency fees and method of collection.

Adjournment for Membership
Executive Meeting
Adjournment

HOA Board Meeting, Executive Session

There will be an HOA Board Meeting at Dixi House on 12-15-2016 at 6:00 pm.  This will be an Executive Session of the Board to deal with some priority issues.  Due to privacy considerations, this is not an open meeting, meaning that Board Members only will attend.

Agenda, VOCR Board Meeting, 12-08-2016

This is the agenda for the board meeting on December 8, 2016:

THE VILLAGE OF CHISHOLM RIDGE

HOMEOWNERS ASSOCIATION

BOARD MEETING

December 8, 2016 – 6:00 pm

Dixie Cafe

1245 Grand Central

Blue Mound, Texas 76106

AGENDA

1. Call to Order

2. Approval of Prior Board Meeting Minutes

3. Review of Financials as of: October, 2016

a. Operating Account: $32,281.10

b. Reserve Account: $15,203.33

c. Residential Assessments Receivable: $16,877.35

4. Old Business

5. New Business

* New Board Directors – Roles

* New Purchases- Web Site, Reserve Study

6. Open Forum – 15 minutes

7. Adjournment of Board Meeting

8. Executive Session

Collections/Delinquencies/Violations - Directives to Manager

9. Executive Session Adjournment

Quarterly Meeting, Dec. 8, 2016

All home owners are invited to participate in our quarterly meeting and meet the new Board Members.

 The Dixie House Cafe    5401 Blue Mound Road 

               

                                        December 8           5:45pm

          

                                       for the new board's first meeting.

                                        

                                          call me if you have any questions

                                                           Irene Norman

                                                           817-847-4546

                            

                                              See you at the Dixie House.

ANNUAL MEETING 2016

Homeowner

The Villages of Chisholm Ridge Homeowners Association

Fort Worth, Texas 76131

Re:       Notice of Annual Meeting

Thursday – October 27, 2016

6:00 P.M.  – Sign in will begin at 5:45 P.M.

Dear Homeowner:

The Annual Meeting of The Villages of Chisholm Ridge Homeowners Association will be held at 6:00 P.M. on Thursday, October 27, 2016 at 7405 Howling Coyote.  The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold an Annual Meeting. The purpose of the meeting is to (a) review the Association’s financial and operational activity over the past year, (b) elect two (2) new Board Directors, and (c) address any new business brought before the Association. 

To conduct a homeowners meeting, a quorum of ten percent (10%) of the members must be represented in person or by proxy.  In order to be sure of a quorum, please sign and date the enclosed Proxy and return it via email to: jjones@principal-mgmt.com, fax to: 817-654-1717, or mail to: Principal Management Group, 9001 Airport Freeway, Suite 450, North Richland Hills, Texas 76180, even if you plan to attend, as unforeseen circumstances do occur.  The Proxy will be returned to you upon your arrival at the meeting should you attend.

Thank you for your attention to this important matter.  Should you have any questions regarding the Annual Meeting or your Association, please contact me at: 682-325-5338 or via e-mail to:  jjones@principal-mgmt.com.

Sincerely,

PRINCIPAL MANAGEMENT GROUP,

Agent for The Villages of Chisholm Ridge Homeowners Association

Janel Jones

Association Manager

BOARD MINUTES

April 5, 2016

Dixie House Cafe

Blue Mound, Texas 76106

Present at meeting:

   Kyle Benoit

   Irene Norman

   Joe Thompson

   Frank Mann

   Norma Mann

Minutes of the January 26, 2016 Board Meeting were approved on April 6, 2016 by Kyle Benoit, Irene Norman, Joe Thompson, Frank Mann and Anita Wilson by  e-mail following the meeting on April 5. 

The Board welcomed our new Association Manager, Janel Jones. Looking forward to a great working relationship in the future. 

Items Discussed

  ACC Forms

    ACC forms should be on file for any type of modification such as fence and roof repairs. The forms are necessary for documentation to insure that fence and roof repairs are replaced with the same type and quality as the original.

  Dead Trees

     Some property owners have experienced difficulty keeping trees alive in their front yard.  Poor soil and ground conditions make it difficult for most trees to grow, even after repeated attempts. The Board discussed the possibility of planting smaller growing trees such as Red Buds. An ACC form would still need to be on file to document that attempts were made to replace dead trees.

Fining Policy

 Board discussed ways to simplify the fining policy.  Janel Jones will submit an updated policy for the Board to review.

Meeting Adjourned 

Quarterly Meeting Time and Place

Hi All-

The quarterly meeting time for the HOA will be at:

28 June 2016
Frank Mann's house
1245 GRAND CENTERAL
@6:00pm

Thank you and have a nice a nice day.

Quarterly Meeting time and place

All-

Our quarterly meeting will be held on 5 April 2016, 5:00pm at

Dixie House Cafe
5401 Blue Mound Rd.
Saginaw, Tx 76106

Please feel free to attend.

HOA News: $25 Fee Eliminated

To make changes, additions, architectural improvements, etc., these projects will still need to be submitted to our management company for approval, but the $25 fee for this is no longer required. The Board has voted to pay PMG $180 per year in order to do away with this fee.

Minutes, HOA Board Meeting, November 23, 2015

2015 HOA Board Meeting

November 23, 2015- 7:00pm

7428 Howling Coyote

Fort Worth 76131

Those present:

Shari Mardis

Mark Myers

Stephany ? home owners

Kyle Benoit

Frank Mann

Irene Norman

Anita Wilson

Joe Thompson board members

Jennifer Richardson PMG representative

Approval of board meeting minutes of July 1 & July 3 by Anita Wilson, second by Frank Mann.

Financial review discussed payments for Sunspot and PMG . Adjustments are needed for both companies. PMG is asking for an increase of 10%. The board is offering a 5% increase beginning the new contract year in May. Anita Wilson offered to gather information for contract negotiations. Jennifer will make those recommendations to PMG.

New board positions are as follows:

Kyle Benoit President 2 year term

Irene Norman Vice President 1 year term

Frank Mann & Norma Mann Secretary 2 year term

Anita Wilson Treasurer 1 year term

Joe Thompson Member at Large 2 year term

New member orientation is scheduled for Dec. 2 , 11:30 at 9001 Airport Freeway Suite 450 at Precinct Line Road. Joe will bring questions about costs of printing and copying to the orientation meeting Dec. 2. Jennifer is going to research this expense for that meeting.

Review of Financials as of October 31, 2015

Operating Account: $19,897.43

Reserve Account: $7,136.54

Residential Assessments Receivable: $23,175.03

We reviewed the 2016 Budget.

Homeowners were excused so that Executive Session could begin.

Short Board Meeting, 1-26-2016, 6:30 PM

We have landscaping to discuss and other items.  Please reply if you can not make it.

Sorry it is late notice.    Come eat or have coffee at  Dixie House   past 820 highway on Blue Mound or 156.

Irene Norman