Villages of Chisholm Ridge Board Meeting, July 1, 2015
Judy, Shari, DD, Elizabeth, Barbara, Joe and Irene attended. Jennifer was missing.
We approved the minutes for the meetings of 1-30-2015, April 6 and April 27.
We handed out financial summary information that was viewed by all at the meeting. However the more detailed reports that our Manager provides at our quarterly meetings were unavailable since our Manager, Jennifer could not get to the meeting for some reason.
The Minutes for all 2015's meetings were handed out.
Barbara is setting up a Face Book page under villagesofchisholmridge.
Barbara is contacting the State about a traffic light and other improvements on Blue Mound.
We had a general discussion about delinquencies, the current status and what further action needs to be taken.
Other topics of discussion were:
Setting up a “Night Out” community gathering on September 24
Joe will contact Sunspot about mowing in the back where the old fence was taken out, fertilizing, shrub trimming, etc.
We are going to look into the possibility of putting in a playground.
Irene is going to call Jennifer and meet with her on the property to show her how we want to handle the violations.
We agreed to waive the approval fee for motion-sensored outdoor lights. Barbara will update this in the blog.
Barbara brought up the work we did in April to consider changing management companies and the decision-making process. Barbara once again made her case that dropping PMG would have been a smart thing to do, that it wouldn't have been THAT much more expensive and that PMG did NOTHING. Joe briefly refuted her arguments, but this was by no means a complete treatment of the subject. We were not prepared to have this item on the agenda or to deal with it at this meeting.
We covered current projects/work: Fence repair (just completed), removal of debris from the creek and the message board.
It was suggested that it might be a good idea to put a lock on outside electrical boxes.
The next meeting, the Annual meeting, was set for Tuesday, September 1 at Judy's house, 7413 Cowhand, at 6:00pm.
The meeting was adjourned.
Thursday, December 17, 2015
Monday, December 7, 2015
Notes from the Open Meeting 09Sept2015
To All It May Concern:
We are extremely sorry for the delay in putting this out to the masses. We have had a leadership change with the board and are still ironing things out.
Notes of Open Meeting September 9, 2015
This was not an official HOA meeting. This was held to allow the community to express their concerns prior to the annual meeting and to satisfy the petition requesting a meeting. These are not official minutes. They are a summary of the items discussed by the homeowners. The meeting was recorded to document content and tone of the proceedings.
Meeting of homeowners at Barbara Sproat’s address 7:00pm Wednesday, Sept.9, 2015
Meeting was posted as a Special Meeting in the HOA message center on Grand Central.
Barbara Sproat, president, began by saying this was not a Special Meeting
but had been changed to an “open meeting”.
Discussion was brought up to explain the difference. A Special meeting must have a very specific agenda and nothing else can be brought up. An open meeting or town hall can discuss anything but cannot pass items or vote on items.
Barbara stated the number of board members that were allowed and encouraged members to apply.
A lengthy discussion of when the annual meeting of the board was to be held next year, 2016. Various members had specific dates of the month, dates of the week, and even specific time slots. Generally most came to the conclusion that they liked the 1st Tuesday of May. This information will be related to the board at the October 1 annual meeting. At that time the board could take it under advisement and vote to set a time or give that responsibility to the new board for 2016.
The next item (number 6) on Barbara’s agenda was the discussion of Sunspot landscape service.
A general discussion session went on for around one half hour. Different ones present went through each problem they had with their yard service by Sunspot. This ranged from not trimming hedges to blowing grass back on porches. The owner Peggy Meyer was the most unsatisfied about her service.
Everyone spoke of problems, suggestions, and ideas. Rajiv Ranjan lead the positive remarks for Sunspot stating the condition of the development landscape was quite good considering that there are a large number of renters who do not water their yards at all.
The care of the common ground that has been reclaimed behind Howling Coyote was discussed. A letter was brought up to be sent to Sunspot giving them a 30 day notice. This was discussed and dismissed in favor of a walk-through with board members and homeowners with the company to voice concerns.
Four landscape companies were presented with prices collected by Barbara. The people present thought that the HOA could not do any better by looking into these four suggestions.
Toward the end of the meeting, Barbara stated she did not want to do further board votes by email or on the phone and would only conduct business in person. She did not explain why.
Shari M. told Barbara that for full disclosure she believed it would be best to disclose relationships of people running for the board. Barbara confirmed that Spencer Meyer and Carol Meyer were her father and sister.
Meeting was concluded around 9:00pm. Everyone thanked Barbara for having us in her home.
Irene Norman
Secretary HOA
Homeowners present for “Open Meeting” on September 9, 2015
Rajiv Ranjan
7544 Lazy Spur
Mark Meyer
7409 Cowhand Court
Joe Thompson
7421 Howling Coyote
DeeDee Dunlap
7424 Howling Coyote
Irene Norman
7428 Howling Coyote
Shari Mardis
7449 Howling Coyote
Carol Meyer
7425 Lazy Spur
Spencer Meyer
7404 Lazy Spur
Peggy Meyer
7404 Lazy Spur
Barbara Sproat 7405 Cowhand
Thursday, November 12, 2015
HOA Board Meeting, November 23, 2015
The next Board Meeting for the Villages of Chisholm Ridge with our Manager, Jennifer Richardson, has been scheduled for November 23 at 7:00 pm at the home of Irene Norman, 7428 Howling Coyote Ln. Homeowners are encouraged to attend.
Tuesday, November 3, 2015
HOA Board Meeting, November 4, 2015
The next HOA board meeting for the Villages of Chisholm Ridge has been tentatively scheduled for November 4, 2015 at the home of Anita Wilson, 7568 Howling Coyote Ln. at 7:00 pm. This has not been confirmed and is subject to change. Homeowners are encouraged to attend.
Sunday, October 11, 2015
HOA Meeting Of The New Board, October 22, 2015
The new board for the Villages of Chisholm Ridge will meet on October 22 at 7:00 pm at Irene Norman's house, 7428 Howling Coyote Ln. All interested homeowners are invited to attend.
Wednesday, October 7, 2015
Minutes, Villages of Chisholm Ridge Homeowners Association 2014 Annual Meeting, December 17, 2014
Villages of Chisholm Ridge Homeowners Association
2014 Annual Meeting December 17, 2O14, Fort Worth, TX 76131
Minutes
The annual meeting was called to order by Selda Wright. There was a quorum present. Barbara Sproat made the motion to approve the last meeting's minutes. lrene Norman seconded the motion.
Barbara Sproat discussed the projects of the past year. These included the painting and repairing of the gazebo, the addition of a French drain for water rerouting on Grand Central, the clean-up of the creek area and sprinkler repair in the front area beyond the entrance by Sun Spot.
Susan Maxwell reported that the property behind (to the east and south that was up for sale. This led
to the discussion of whether the barb wire fence was legal and correctly placed on the property line.
There was also discussion of what could be done to ask for a traffic light at Grand Central and Blue
Mound. No formal action was taken.
Joe Thompson, treasurer, reported that the Operating Account was $13,850 and that the Reserve Account was $7,126 with Residential Assessments Receivable of $23,930. There was a foreclosure of $9,472 paid to the association. Joe requested simpler accounting reports to be submitted for clarity. Joe wanted to draw a financial comparison between 2013 and 2014 regarding the budget, collections, cash on hand and overall financial health saying that 2014 would be a better year than 2013. Selda reported that the association's operating finances were indeed very healthy compared to the previous year.
The recent action of brick border violation letters were reviewed by Barbara Sprout.
Sun Spot's responsibility on trimming bushes in front yards was reviewed. The subject of weeding was reviewed pointing out that while the HOA is responsible for weeding, it only can afford chemical
weeding. Beyond that any hand weeding is the responsibility of the homeowner. Joe Thompson
reported that other service companies were.being contacted for bids, but none so far had been found to be more reasonable and were in fact more expensive.
The meeting closed with a motion to allow motion lights to be installed on a one time bases with a
written request but no fee would be required during a three month period. Any lighting addition must be ok with neighbors. The meeting was adjourned.
lrene Norman
Secretary
2014 Annual Meeting December 17, 2O14, Fort Worth, TX 76131
Minutes
The annual meeting was called to order by Selda Wright. There was a quorum present. Barbara Sproat made the motion to approve the last meeting's minutes. lrene Norman seconded the motion.
Barbara Sproat discussed the projects of the past year. These included the painting and repairing of the gazebo, the addition of a French drain for water rerouting on Grand Central, the clean-up of the creek area and sprinkler repair in the front area beyond the entrance by Sun Spot.
Susan Maxwell reported that the property behind (to the east and south that was up for sale. This led
to the discussion of whether the barb wire fence was legal and correctly placed on the property line.
There was also discussion of what could be done to ask for a traffic light at Grand Central and Blue
Mound. No formal action was taken.
Joe Thompson, treasurer, reported that the Operating Account was $13,850 and that the Reserve Account was $7,126 with Residential Assessments Receivable of $23,930. There was a foreclosure of $9,472 paid to the association. Joe requested simpler accounting reports to be submitted for clarity. Joe wanted to draw a financial comparison between 2013 and 2014 regarding the budget, collections, cash on hand and overall financial health saying that 2014 would be a better year than 2013. Selda reported that the association's operating finances were indeed very healthy compared to the previous year.
The recent action of brick border violation letters were reviewed by Barbara Sprout.
Sun Spot's responsibility on trimming bushes in front yards was reviewed. The subject of weeding was reviewed pointing out that while the HOA is responsible for weeding, it only can afford chemical
weeding. Beyond that any hand weeding is the responsibility of the homeowner. Joe Thompson
reported that other service companies were.being contacted for bids, but none so far had been found to be more reasonable and were in fact more expensive.
The meeting closed with a motion to allow motion lights to be installed on a one time bases with a
written request but no fee would be required during a three month period. Any lighting addition must be ok with neighbors. The meeting was adjourned.
lrene Norman
Secretary
Friday, October 2, 2015
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